Overview

Under the direct supervision of the Assistant Comptroller, provides a multitude of accounting services in accordance with federal, state and local policies and procedures and performs related work as required.

1. In the absence of the Assistant Comptroller, is responsible for ensuring that the Business Office maintain its high standards of operating efficiency and customer service.
2. Shared point of contact for accounting and process questions for Business Office and Grant Accountants and raises any unresolved questions to the Assistant Comptroller.
3. Monitors Bank accounts and assists Assistant Comptroller with projecting cash requirements.
4. Monitors and ensures compliance with Title IV return of funds process related to timed out outstanding student refund checks. Responsibilities expanded to include BankMobile timed out checks.
5. Responsible for all aspects of the unclaimed check process and transfer of funds to State Treasurer.
6. Assists in annual interim audit and year-end audit including preparing audit lead worksheets and supporting scheduled to Financial Statement notes.
7. Works with other members of the audit team and coordinates preparation of analyses & lead sheets.
8. Assists with implementation of the Sage Fixed Asset Management System and responsible for administering the system.
9. Tracks fixed assets through various avenues to keep fixed asset schedule updated each year; analyzes expenditures for capital expenditures and reclassifies capital related expenditures to fixed assets; prepares depreciation schedule and record depreciation expense.
10. Works in Coordination with College Departments to troubleshoot, make recommendations, implement policy.
11. Primary contact and addresses all bank related issues including, but not limited to account transfers, ACH/Wire transactions, stop payments and file uploads.
12. Yearly 1099 processing: Runs reports, determines 1099 recipients using federal guidelines, runs 1099 forms and insure they meet the filing deadline.
13. JE and Cash receipts (a) reconciling a multitude of general ledger accounts and all banking journal entries.
14. Feeds for Refund, Paymode and AP.
15. Backup to Process and Run checks for refund, AP and PaymodeX.

16. Other related duties and projects as assigned

Qualifications

REQUIRED:

  • Minimum of 4 years of related experience in accounting or auditing or substitutions for experience as described in State Classification Specifications*
  • Two years of experience in a supervisory or administrative capacity.
  • Ability to analyze and determine the applicability of accounting data, draw conclusions and make appropriate recommendations.
  • Proficiency with Microsoft Excel and Word programs.
  • Strong interpersonal, written and oral communication skills.
  • Ability to work effectively with a diverse faculty, staff and student population.
  • A comprehensive list of duties may be found at the Massachusetts Human Resources Division- Classification Specification under the “Accountant” series. https://www.mass.edu/forfacstaff/classificationspecs/home.asp


EQUIVALENCY STATEMENT:
Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them for the responsibilities of this position.

PREFERRED:

  • Associates degree or higher.

Are you excited and interested in this role but don’t meet every requirement? We encourage you to apply anyway. A LinkedIn Gender Insights study shows that women and people of color are less likely to apply to jobs unless they meet every qualification.

Holyoke Community College is dedicated to Equity, Diversity, Inclusivity, and Belonging, so we genuinely encourage you to apply even if your experience doesn’t align perfectly with every qualification in the job description.

Full-Time, AFSCME Unit Position


Bi-Weekly salary:
$2,363.08; Grade 20, plus a comprehensive State benefits package.
Funding Source: State

Hours: 37.5 hours/week


**
Please Note: Candidates for employment should be aware that all Holyoke Community College students, faculty, and staff must be fully vaccinated by the start of your employment. Accordingly, initial employment is dependent upon receipt and verification of full vaccination status records; details of how to fulfill vaccine record verification requirements will be provided during the hire and onboarding process.

  • All candidates must have legal authorization to work in the United States. HCC is not sponsoring H1B Visa.

– Pre-Employment Background check, including Criminal History will be conducted for all positions.

Holyoke Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College’s Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education’s Office for Civil Rights.