FLSA DESIGNATION: Non-Exempt
REPORTS TO: Director of Accounting
Benefits/Perks of Working With Us:
Upon joining Real Hospitality Group, associates are offered competitive compensation, career growth opportunities, flexible access to wages, holiday, sick and vacation pay, health, dental and vision insurance, employer paid life, accidental death, and dismemberment insurance, an employee assistance program, a 401k, and many associate discount options.
Purpose for the Position: The Accounts Payable Administrator will administer all property level accounts payable functions. Complete all other reports as assigned by the Director of Accounting.
The Accounts Payable Administrator Essential Responsibilities:
- Review all invoices for appropriate documentation and approval prior to payment.
- Sort and distribute incoming mail.
- Prioritize invoices according to cash discount potential and payment terms.
- Process check requests.
- Audit and process credit card bills.
- Match invoices to checks, obtain all signatures for checks, and distribute checks accordingly.
- 1099 maintenance.
- Respond to all vendor inquiries.
- Reconcile vendor statements, research, and correct discrepancies.
- Assist in month end closing.
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
- Assist with other projects as needed.
- 2+ years of Accounts Payable experience.
- High school diploma required, college courses in accounting preferred.
- Must have strong work ethic.
- Must be well organized and a self-starter.
- Must be able to follow standard filing procedures.
- Detail oriented, professional attitude, reliable.
- Proficient in Excel and Word, 10-key by touch.
- Ability to type 45-50 wpm.
- Possess strong organizational and time management skills.
- Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis, and multi-tasking skills.
- Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.
- Ability to communicate effectively verbally and in writing.
- Ability to interact with associates and vendors in a professional manner.
- Ability to speak and write English fluently.
- Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness.
- Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately.
To do this kind of work, you must be able to:
- Understand and demonstrate math concepts.
- Demonstrate the interpretation of technical information presented in mathematical or diagram form.
- Demonstrate the ability to work math problems quickly and accurately.
- Understand and use computers and related equipment.
- Demonstrate the ability to speak and write clearly to report financial information.
Physical Demands: Lifting 10 lbs. maximum and occasionally lifting and/or carrying such articles as dockets, ledgers, and small tools. Walking and standing are required only occasionally. Reaching, handling, feeling, talking, hearing, and seeing.
Environmental Conditions: Inside: Protection from weather conditions but not necessarily from temperature changes. A job is considered “inside” if the worker spends approximately 75% or more of the time inside.
Math Skills: Requires mathematical development sufficient to be able to: Apply mathematical operations to frequency distributions, reliability and validity tests, normal curve of variance, correlation techniques, etc.
Language Skills: Must have developed language skills to the point to be able to: Read newspapers, periodicals, journals, and manuals. Write business letters, summaries and reports using prescribed format and conforming to all rules of punctuation, grammar, diction and style. Participate in discussions and debates. Speak extemporaneously on a variety of subjects.
Relationships to Data, People, and Things:
Data: Coordinating: Determining time, place, and sequence of operations or action to be taken on the basis of analysis of data; executing determination and/or reporting on events.
People: Negotiating: Exchanging ideas, information, and opinions with others to formulate policies and programs and/or arrive jointly at decisions, conclusions or solutions.
Things: Using body members, hand tools, and/or special devices to work, move, or carry objects or materials. Involves little or no latitude for judgment with regard to attainment of standards or in selecting appropriate tools, objects or materials.
(Pay range: $17-$19/hour)