Overview

Interested candidates must be reachable on the Administrative Assistant 2 (Secretary 2) eligible list or eligible to transfer via Section 70.1 of the Civil Service Law.

70.1 Transfer:
To transfer via Section 70.1, you must have one year of permanent, competitive or 55 b/c service in a qualifying title allocated to a salary grade 13 or higher.

To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office » GOT-IT (ny.gov)

Appointments must not result in a second, consecutive transfer with an advancement of more than two S-grades.

Keyboarding Test:
Based on your NYS employment history, you may have to take and pass a typing proficiency exam to qualify for transfer.

To be appointed as an Administrative Assistant 2, candidates are required to pass a typing test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy. Generally, the keyboarding test is only valid for five years from the date the candidate passes it.

Candidates who are appointed to the Administrative Assistant 2 from the Secretary 2 list (#37-924) will not be required to demonstrate they have completed the eight administrative support courses.

If the candidate is not currently incumbering or has not previously held a keyboard or secretarial title, the candidate will be required to take and pass a typing proficiency exam to qualify for transfer.

Duties Description
Contact Management

  • Maintain OSC mailing/contact lists using database
  • Import contacts into old and new databases
  • Pull together contact lists for targeted email blasts
  • Maintain and update elected officials mailing lists and contact information
  • Monitor inbound mailboxes using information to update, subscribe and unsubscribe users
  • Create mail merges and envelopes for large mailings using Microsoft Word

Other Responsibilities

  • Take a lead role in the Comptroller’s annual Student Achievement Award; review Student Awards nominations; follow up with schools to verify information; prepare and send weekly/bi-weekly lists to OSC Mail Room and Reprographics.
  • Queue the Weekly News and eblasts as needed.
  • Act as backup for receiving physical mail, processing time sensitive mail
  • Perform other tasks and duties as directed by supervisor and head of Executive Communications and Correspondence.

Additional Comments
Required Proficiencies

  • Demonstrated knowledge of Microsoft Office Tools, specifically Word and Excel.
  • Ability to fully complete tasks and work under pressure.
  • Strong organizational and interpersonal skills.
  • Ability to perform well in a quiet setting.
  • Reliable attendance.

Telecommuting:
Telecommuting may be allowed at Division discretion and in compliance with Office of the New York State Comptroller, telecommuting guidelines and can be discussed at time of interview.

Hours:
Work hours availability between 7:00am and 5:00pm. Setting of work schedule can be discussed at time of interview.