• JobID: 2031
  • Position Type:
    Administrative Assistant/Clerical
    Date Posted:
    Deerfield High School

    Position Title:
    Administrative Assistant for Special Education, Level C
    Department: Special Education Department
    Location: Deerfield High School
    Reports To: Special Education Department Chair and Office Manager
    Schedule: 7.5 hours/day for 10-months during the school year (205 workdays)
    Starting Pay: $19.06/Hr
    Start Date: Immediate

    The Administrative Assistant works with the Department Chair and the Department members. The person in this position is the face of the department and represents Deerfield High School to parents, staff, and community members.

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    COVID-19 vaccinations are required for all faculty and staff at Township High School District 113. As a result, the Board of Education voted to pass a resolution requiring all District 113 employees to get a booster to the COVID-19 vaccination. All District 113 employees must provide proof; however, employees may request a medical or religious exemption through Human Resources.


    • Health/Dental/Vision Insurance Single Plan: Fully covered by the District
    • Health/Dental/Vision Insurance Family Plan: 76% paid by the District
    • Life Insurance: Fully covered by the District
    • IMRF Pension Plan
    • 2 Personal Days/Yr
    • 15 Sick Days/Yr
    • 16 Paid Holidays (varies annually)

    ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.
    The District 113 responsibilities include, but are not limited to:

    • Schedule numerous meetings throughout the year for department members with families, students, and required DHS staff;
    • Provide support to the Special Education Department;
    • Assist in the maintenance of department special education budget, monitor spending, and reimbursement throughout the school year;
    • Order supplies and materials for the department;
    • Maintain department attendance records and work with the sub coordinator as needed;
    • Work with the department chairs and instructional aides regarding schedules and coverage of absences.


    • Demonstrated proficiency in the use of the following software: Microsoft Office and Google Suite products
    • Possess outstanding organizational and time management skills
    • The ability to work independently, accessing supports as needed
    • Possess mathematical and analytical skills appropriate for budget management and the position
    • The ability to handle many responsibilities concurrently
    • The ability to work with others in a positive manner
    • The ability to understand and follow written directions and verbal instructions
    • Possess problem-solving skills, have common sense, and reasoning ability to appropriately deal with complex situations as they arise
    • The ability to build and maintain relationships with colleagues that supports a cooperative work environment
    • The ability to maintain the confidentiality of employee, student, and other sensitive District information
    • The ability to set goals and establish methods for achieving these goals
    • The ability to work effectively with a wide range of constituencies in a diverse community
    • The ability to speak Spanish fluently, a plus.

    The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

    While performing the duties of this job, the employee is regularly required to stand, walk, sit, bend, write, type, speak, and listen. In addition, the employee may occasionally be required to lift up to 50 pounds, bend, twist, reach and climb. Specific vision abilities required by this job include close, peripheral, and distant vision.

    The noise level in the work environment ranges from quiet/moderate to loud. The temperature level in the work environment can vary, especially in the summer months. The employee is frequently required to interact with the public and other staff. The employee is directly responsible for the safety, well-being, and work output of students.

    The statements in this job description are intended to describe the general nature and level of the work to be performed by (an) individual(s) assigned to this position. They are not an exhaustive list of all duties and responsibilities related to the position. This job description will be reviewed periodically as duties and responsibilities change with business necessity and School Board Policy and procedures. Essential and marginal job functions are subject to modification.

    The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties may be assigned.