Overview

Initial Posting Date:

01/10/2023

Application Deadline:

02/10/2023

Agency:

Oregon Health Authority

Salary Range:

$3,398 – $5,148

Position Type:

Employee

Position Title:

Administrative Specialist (Administrative Specialist 2)

Job Description:
Attention current State of Oregon employees: To apply for posted positions, please close this window and log into your Workday account and apply through the Career worklet.
Please attach a current version of your resume and a cover letter that addresses the points listed under the section titled What We Are Looking For.
PLEASE NOTE: Resumes, cover letters and all other documents must all be uploaded at one time. When uploading a resume, please upload any other documents in the same area/field.
The

Oregon Health Authority

has a fantastic opportunity for an experienced Administrative Specialist to join an excellent team. This is a full-time, permanent position with the OHA’s Fiscal & Operations Division. This is a classified role, represented by SEIU.

What you will do!

The Administrative Specialist supports the OHA’s Office of Actuarial and Financial Analytics (OAFA) unit. The person in this position will carry out special projects on behalf of the unit’s Director and other staff in support of the unit, serve as the key point of contact for scheduling and communications for the unit, serves as a general resource person, and administrative problem solver to staff at all levels of the unit and partners, stakeholders, and contractors, both internally and externally.

What’s in it for you?

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate in an open office with a team of bright individuals to work with and learn from. We offer full

medical, vision and dental

with paid sick leave, vacation, personal leave and eleven paid holidays per year plus

pension and retirement plans

. If you’re driven by the passion to do something meaningful that changes lives, the

Oregon Health Authority

is the place for you.

This position falls under the Administrative Specialist 2 classification.

The Oregon Health Authority is committed to developing and promoting culturally and linguistically appropriate programs and a diverse and inclusive workforce representing the diversity, culture, strengths and values of the people of Oregon. Click

here

, to learn more about OHA’s mission, vision and core values. OHA is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information or any other protected class under state or federal law.

What we are looking for:
  • Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations;

OR
  • An equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience.
Requested Skills:
  • Knowledge and experience in the principles and practices of executive administrative support is required for this position.
  • Excellent written and verbal communication skills, demonstrated ability to develop organizational systems and tools and the ability to manage time and multiple competing assignments is required.
  • Experience in and understanding of state, local and federal government systems and operations is desired.
  • Ability to steward relationships with all OHA Chief Financial Office staff, partners, and serve members of the public, using anti-racist and universally accessible principles.
  • Approaches work with a customer-service approach.
  • Proficient at an expert level in Microsoft Office, with an emphasis on Outlook and Adobe products, and adept at learning and using new technology.
  • Proficiency in using Teams and Zoom for remote meetings.
  • Experience with web editing.
  • Experience taking meeting minutes.
How to apply:
  • Upload Resume
  • Upload Cover Letter

This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.
Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the

Pay Equity Project

homepage.

Need Help?
If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act contact: Andre Brembry at 503-949-8749 or

Additional Information
  • Please monitor your Workday account, as all communication will be sent to your Workday account. You must have a valid e-mail address to apply.
  • If you are a veteran, you may receive preference.
    Click here

    for more information about veterans’ preference. If you checked that you are a veteran, we will ask you for your documents later in the process.

  • We do not offer VISA sponsorships or transfers at this time – unless specifically noted. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States.
  • If you are offered employment, the offer will be contingent upon the outcome of an abuse check, criminal records check and driving records check, and the information shall be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
  • Please only attach documents that are related to the position. Additional documents that are attached will not be reviewed.
  • Applicant Help and Support

    webpage

The Oregon Health Authority is committed to fair employment practices and non-discrimination, including pay equity for all employees. We do not discriminate on the basis of protected class (race, sex, veteran status, disability, age, color, religion, national origin, marital status, sexual orientation) in the payment of wages or screen applicants on the basis of their current or past compensation. We determine salary by completing a review of your application materials to evaluate your related education, experience, and training for this position.
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to work force diversity.