Overview

Thank you for your interest in employment opportunities at the Museum of Contemporary Art. The MCA is an Equal Opportunity Employer. Candidates may be contacted for interviews. However, due to the high level of interest in positions, the MCA contacts only a small percentage of applicants. Please submit your resume as either a PDF or Word document.

We have an opening for an Assistant & Project Coordinator to provide executive administrative support and project coordination to the Chief Operating Officer (COO) at MCA Chicago. This role handles traditional administrative work along with project and operations coordination and will contribute to the MCA by ensuring that the COO’s time is organized efficiently and productively. To be successful in this role, you must:

ADMINISTRATIVE

  • Organize and leverage the COO’s time effectively; handle detailed meeting coordination, drive and execute strategic calendaring
  • Prepare the COO for meetings by proactively drafting consistent and relevant briefs prior to meetings and events; researching companies, participants, locations, and other aspects as necessary in advance
  • Process all incoming and outgoing information; route pertinent information to the right team members, ensure follow-up
  • Establish a communications cadence as needed based on COO’s current goals and priorities; prepare “weekly prep” for the COO and send reminders on high priority items daily
  • Maintain positive, collaborative relationships with people across the organization to ensure success of the operations division
  • Handle expense reports and reconciliation on behalf of the COO

PROJECT COORDINATION

  • Partner with the COO to manage, develop, research, and execute assigned projects
  • Proactively manage project workflows and timelines, ensuring all elements are organized and progressing to predetermined deliverable dates
  • Monitor progress and achievements of next steps, communicating results to appropriate parties
  • Ensure success of key projects by independently tracking follow-up items across multiple stakeholders
  • Create clear workflows for undefined processes and procedures
  • Solve complex problems by analyzing and compiling data, determining the best approach, and preparing reports and recommendations
  • Maintain a learning and growth mindset, consistently identifying ways to improve processes and create efficiencies within the division and broader MCA

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Qualifications, Knowledge, Skills and Abilities*

  • Bachelor’s Degree or equivalent experience
  • Minimum of three years of advanced administrative/project executing experience working closely with senior-level management
  • Experience managing multiple projects and priorities simultaneously in a fast-paced environment
  • Experience in positions requiring independence, the highest level of discretion and a high level of responsibility regarding executive matters and project management
  • Highly organized and requiring minimum supervision, able to anticipate needs and proactively act on them, and use poise and professional judgment in complex situations
  • Ability to prioritize and adjust heavy workload, manage a variety of tasks, and meet various deadlines with changing priorities, frequent interruptions, and conflicting deadlines
  • Excellent verbal and written communication skills required including the ability to work well with all levels of internal management and staff, trustees, and donors
  • Ability to be trusted with highly confidential and sensitive information

This is a full-time position, with a Monday – Friday 9a-5p schedule that may occasionally include evening and weekend availability as required to fulfill responsibilities and for related museum activities. Ability to perform occasional light lifting, operate computers, printers, and telephones and general mobility throughout the building required. The salary for this role ranges from* $53,140 – $69,080*.

Interested? APPLY NOW https://mcachicago.org/About/Employment

P.S. The MCA provides a generous benefits package that includes: health, dental, and vision insurance; paid vacation and personal days; free life, AD&D, short term and long term disability insurance; retirement plans; discounted parking; pre-tax transportation programs; visiting the MCA’s galleries; curator led staff tours of MCA exhibitions; discounts at the MCA Store and MCA restaurant Marisol; discounts for MCA Stage and other programs; plus a wide variety of discounts at many cultural institutions in the Chicagoland area.

As part of our commitment to providing a healthy and safe place for our employees and visitors, the MCA is requiring employees to provide proof that they are vaccinated against COVID-19 within the first week of employment. If a vaccination is not possible, a request for a medical or religious exemption can be made with Human Resources.

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The MCA is an Equal Opportunity Employer M/F/D/V. In addition, we aspire to make the MCA community and our environment – staff, audiences, artists, programs, and exhibitions – reflective of the diversity of the city of Chicago and to capture the spirit of access, inclusion, and equity in all we do. We strongly encourage and welcome applicants from our BIPOC, disabled, and LGBTQIA communities as they must be centered in the work we do. If you have any difficulty using our online system and you need an accommodation due to a disability, you may contact us at: _jobs@mcachicago.org.

Job Type: Full-time

Pay: $53,140.00 – $69,080.00 per year