The University of Maryland, Baltimore School of Medicine is seeking a Business Services Specialist to join the Department of Pediatrics Administration. Under general supervision, this position supervises the day-to-day activities of support staff providing business management services to a department or division. Responsibilities include entry level professional work in a combination of business operations such as finance and budget, human resources, procurement, contract and grant administration, and/or facilities management functions.

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. Non-exempt regular staff receive a generous leave package that starts with 11 days of vacation accrued per year, paid holidays, unlimited accrual of sick time, and time for community service; comprehensive health insurance and retirement options; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB employees are strongly encouraged to follow all CDC recommendations related to COVID-19 vaccinations and booster doses. Employees whose job duties require them to work in clinical settings or at clinical or field sites continue to be subject to the vaccine requirements of those sites. For additional information on protocols and exemptions, please visit the COVID-19 website.

Primary Duties:

  • Supervises daily work operations. Plans, schedules, assigns, and reviews work. Trains employees and evaluates performance. Ensures that work meets established standards of quantity or quality.
  • Assists in planning and developing the department/division budget. Analyzes areas of expenditures and revenues; identifies problem areas; and recommends changes. Prepares budget amendments and maintains records of salary and FTE encumbrances.
  • Assists in preparing applications or renewals for grants and contracts. Develops cost projections such as salary and fringe benefits.
  • Assists investigators in administering grants and contracts in accordance with University policies and sponsor`s requirements regarding records, reports, controls, and conditions regarding the expenditure of funds.
  • Supervises the creation, maintenance, reconciliation of accounts using an automated database.
  • Oversees the preparation and processing of payroll journals, purchase requisitions, and timekeeping records.
  • Coordinates the personnel requirements of the department/division with the institution`s human resources office with regard to recruitment, training, classification/compensation, payroll, or benefits.
  • Oversees department billing for postage, telephone, copier, film processing etc.
  • Participates in space planning activities. Coordinates the renovation or relocation of department administrative and research areas.
  • Authorizes and monitors the payment of invoices. Resolves discrepancies with vendors or service providers.
  • Sets up and monitors department/division maintenance and service contracts on equipment, instruments, and facilities.
  • Prepares activity, financial, and annual reports or analyses.
  • Evaluates effectiveness of office operations, recommends, and implements changes.
  • Serves as department/division liaison to central offices of the institution as well as sponsoring agencies.


Education: High School Diploma or GED.

Experience: Six years progressively responsible experience in a combination of budgeting, accounting, payroll, purchasing, and personnel work.

Required Knowledge/Skills/Abilities:

Working knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP). Working knowledge of management principles and practices. Skill in applying basic analytical skills to review expenditures and revenues, prepare forecasts, and reconcile accounts. Skill in performing basic mathematical computations. Skill in planning work and supervising others. Skill in organizing and executing multiple assignments under specific time constraints. Ability to understand and interpret University policies and procedures in the areas of finance, human resources, payroll, purchasing, and sponsored programs. Ability to prepare and present budgetary, accounting, and other reports and schedules. Ability to communicate effectively orally and in writing. Ability to operate office equipment, computers, and related software. Ability to handle sensitive and confidential matters with discretion and tact.

Based on the duties of this position, selected candidates are eligible to participate in the Bargaining Unit (Union).
Salary Range: Low $50,000s, commensurate with education and experience.
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu.
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

Job : Reg or CII Non-Exempt Staff – N11BS1
Employee Class : Non-Exempt Regular
Full Time/Part Time : Full-Time
Shift : Day Job
Financial Disclosure : No
Organization : School of Medicine – Pediatrics
Job Posting : Sep 19, 2022
Unposting Date : Oct 3, 2022, 10:59:00 PM