Federal Reserve Bank of Philadelphia
Under minimal supervision and with reasonable independence, manages the Consumer Finance Institute financial controls and day-to-day administration. Develops, administers, and assists with the department’s annual budget preparation and presentation. Manages the department’s staffing needs by spearheading recruiting efforts. Supervises the administrative team responsible for all procurement, travel, and the ongoing administrative work of the department. Provides training to support staff.
NOTE: This job description below reflects the higher level of a dual grade job posting. Candidates who possess a slightly lower level of experience, education, or qualifications may also be considered.
The Federal Reserve Bank of Philadelphia is one of the 12 regional Reserve Banks that, together with the Board of Governors in Washington, D.C., make up the Federal Reserve System. It helps formulate and implement monetary policy, supervises banks, savings and loan holding companies, and provides financial services to depository institutions and the federal government. The Federal Reserve Bank of Philadelphia serves eastern and central Pennsylvania, southern New Jersey, and Delaware.
- Partners with CFI leadership to develop and execute strategic vision for CFI growth with respect to physical, data, and personnel resources. Recommends approaches to most efficiently manage administrative function for CFI.
- Leads development of the financial plan for the Consumer Finance Institute; proposes strategies for meeting objectives within budgetary constraints; provides necessary financial information and recommendations for decision making by CFI management.
- Prepares and administers the department’s annual budget. Coordinates the department’s budget presentation. Proposes budget alternatives, investigates and reports budget variances and recommends solutions to budget problems.
- Represents the department’s interests to Financial Management Services on expense issues, COSO (Committee of Sponsoring Organizations–framework used for assessing internal controls), travel, procurement issues, and contingency planning.
- Actively participates in the data procurement process.
- Designs and implements management information systems to track visiting scholar payments and other expenditures. Trains administrative staff in the use of the systems.
- Supervises administrative staff responsible for providing support to the department. Exercises usual authority concerning staffing, training, performance evaluations, and discipline of administrative staff. Mentors and contributes to a focus on career development for administrative staff.
- Resolves personnel matters and makes recommendations to CFI management on salary actions, including promotions, for administrative staff.
- Oversees administrative staff’s work on time keeping and approval, conference planning, recruiting, and travel arrangements.
- Completes administrative tasks related to staffing – including onboarding and offboarding employees.
- Reviews resumes and makes recommendations on which candidates to interview. Manages the interview scheduling process. Interviews job candidates and makes recommendations on whom to hire. Responsible for all administrative tasks required to bring a new employee into the department.
- Orders IT equipment (laptops, phones, mifi’s, etc.) and software for CFI staff.
- Reviews CFI procedures annually and updates procedures biannually.
- Manages CFI staff user access via FedIdentity.
- Reviews CFI staff accesses via ACES to ensure compliance.
- Actively involved in the accomplishment of departmental and Bank-wide quality initiatives as requested and directed by management.
- Act as a liaison between the CFI and other departments (ITS, Audit, Facilities, etc.).
- Takes on special projects under the direction of the CFI Director and Assistant Director
- Fulfills job duties and responsibilities in conformance with sound safety practices.
- Performs other related duties as assigned.
To apply: Please upload both a resume and a cover letter to be considered for this position. Please upload your files to the Attachments tab.
Subordinates: Assistant Administrator – 1 Direct
Scope Measurements: Payment Cards Center Budget – $4 million
Education and Experience:
Bachelor’s degree, preferably in accounting, business or economics, and at least 8 years of related experience. Management experience preferred.
Knowledge and Skills:
Excellent PC skills and knowledge of Microsoft suite of Office tools.
Strong organizational, analytical, problem solving, planning, and interpersonal skills.
Familiarity with accounting rules and regulations, normally obtained from work experience or coursework; knowledge of Bank’s budget process preferred.
Ability to work independently, with minimal supervision.
Able to work on a computer for long hours.
Our benefit plans are designed to be the best fit for you at every stage of your career!
- Medical (4 options), Prescription, Dental (3 options), and Vision Insurance with no waiting period
- 401k/Thrift Plan with generous employer match
- Employer-funded Pension Plan
- Paid Vacation/Sick Time & Holidays
- Monthly $100 Commuter Allowance
- Flexible Spending Accounts and Healthcare Spending Accounts
- Flexible Work Schedule available in most departments
- Life Insurance and Long Term Disability Insurance
- Tuition Reimbursement
- Parental Leave
- Free onsite 24/7 Fitness Center including training classes, Peloton bikes and locker room / shower facilities
- Onsite Cafeteria & Coffee Shop
- Additional Convenience Benefits, Discounts and More…
The Federal Reserve Bank of Philadelphia believes that diversity, equity and inclusion among our employees is essential to our success as an organization, and we want to recruit, develop and retain the most accomplished people from a diverse candidate pool. To support a workplace culture of belonging, we offer eight employee resource groups (ERGs) and a 100 percent rating on the Human Rights Campaign (HRC) Corporate Equality Index. The Federal Reserve Bank of Philadelphia is proud to be an equal opportunity workplace.
We have eight employee resource groups (ERGs) to support a diverse workforce. Abilities (supporting disabilities and allies), African Heritage, Asian-Pacific, Freedom (supporting
LGBTQ+ and allies), Talent Forward (supporting career growth), Women United, Working Families and Veterans. ERGs are open to all employees.
We will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job responsibilities, and to receive other benefits and privileges of employment.
A requirement of this position is that you will be fully vaccinated against COVID-19 or qualify for a medical or religious accommodation.
All Federal Reserve Bank of Philadelphia employees must comply with the Bank’s ethics rules, which generally prohibit employees, their spouses/domestic partners, and minor children from owning securities, such as stock, of banks or savings associations or their affiliates, such as bank holding companies and savings and loan holding companies. If you or your spouse/domestic partner or minor child own such securities, and would not be willing or able to divest them if you accepted an offer of Bank employment, you should raise this issue with the Recruiter for this posting, who can provide you contact information for our ethics officer if necessary. You should review the Bank’s Employee Code of Conduct to ensure compliance with conflict of interest rules and personal investment restrictions.
Background investigations and drug testing are required for all new hires as a condition of employment, after the job offer is made. Candidates for positions deemed as “safety sensitive” will also be screened for the presence of marijuana. Employment may not begin until the Bank accepts the results of the background investigation.
All employees will be subject to FBI fingerprint / criminal background and Patriot Act/ Office of Foreign Assets Control (OFAC) watch list checks at least once every five years.
Certain eligibility rules apply. Applicants must be able to provide work authorization to prove their eligibility to work in the United States.
The above statements are intended to describe the general nature, level of work and the requirements of this position. They are not intended to be an exhaustive list of all responsibilities associated with this position or the personnel so classified. While this job description is intended to be an accurate reflection of this position, management reserves the right to revise this or any job description at its discretion at any time.
This is not a 100% remote opportunity. You will be available to work on-site in at least a hybrid capacity.
Learn more about the Philly Fed and its culture. Learn more about working for the Philly Fed.
Full Time / Part Time
Regular / Temporary
Job Exempt (Yes / No)
First (United States of America)
The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.