Position Title: Facilities Coordinator

Employee Type: Full Time/Regular

Supervisor Title:

Division: Head Start

Staff whose work requires or potentially could require any in-person interaction with Save the Children colleagues, partners, or beneficiaries must be fully vaccinated against COVID-19 unless otherwise required by law. Save the Children complies with federal, state, and local laws with regard to accommodations related to this policy.


The Facility Maintenance Coordinator is responsible for providing safe and healthy facilities that meet all Federal, state and local regulations as is crucial to the operation of a Head Start/Early Head Start program. This position, under the supervision of the Program Director and/or Facilities Manager, ensures that all Head Start/ Early Head Start facilities & buildings meet Federal, state and local licensing requirements pertaining to the type of use and assuring that all required licenses are up to date. In addition, this position ensures that leases, contracts and/or agreements for all sites are current with appropriate signatures, oversees the maintenance and cleaning of buildings to ensure that they are clean, safe and in useable condition, and works with outside contractors and service-oriented business as necessary.

The Facility Maintenance Coordinator conducts regular health and safety inspections of buildings and playgrounds to the Program Director for reports submitted to chairs of the Head Start Safety Committee. Finally, this position is responsible for maintaining a warehouse of supplies and equipment, inventory control, and distribution of items to Head Start/Early Head Start facilities.

As a Save the Children employee who will come in contact with children on a routine basis, you are expected to prevent child abuse in every situation by striving, through mental awareness, good practice and training to minimize risk to children. You must take positive steps to protect children who may be a subject of concern and report and respond to any instance of child abuse and promote training and awareness around all child safeguarding obligations.

What You’ll Be Doing (Essential Duties)

  • Work with Fiscal Coordinator to utilize a centralized purchasing system to support facilities with items such as equipment, supplies, repairs and maintenance; work with Fiscal Coordinator to develop a system for distributing needed items and coordinate moving of sites, inventory, and supplies as necessary.
  • Maintains and establishes a warehouse for storage of program equipment and supplies for all sites, including items that can be requisitioned by program staff.
  • Maintain an accurate inventory of all program supplies and equipment in centers, offices and warehouses.
  • Ensure implementation of systems and schedules for building security and maintenance.
  • Ensure safety and functioning of all Head Start facilities and ensure compliance with ADA, OSHA, and other laws and regulations.
  • Coordinate with site supervisors to ensure landscaping needs such as mowing lawns, trimming shrubs, sweeping porches, steps and parking lots are maintained and/or monitored.
  • Suggest changes in working conditions and use of equipment to increase efficiencies.
  • Maintain/ensure fire alarm and burglar alarm systems (as appropriate) are in good working order.
  • Ensure that all inspections, licenses and contracts are current and on file.
  • Request tools, equipment, and supplies, ensuring budgetary control.
  • Utilizes an established system to make regular health and safety inspections of all sites and to quickly resolve any identified site issues, including the safety of playgrounds, parking lots and other areas used by Head Start staff, children, parents, contractors and community volunteers.
  • Provide input into the hiring and training of custodial, janitorial, and maintenance staff or contractors.
  • Provide input into and recommend training needed to meet the program goals and objectives.
  • Arrange for training on “Right to Know” and MSDS, and ensure that all sites are in compliance.
  • Perform other duties as may be assigned.

Required Qualifications

  • Minimum High School Diploma, plus at least two years of relevant experience
  • Demonstrated knowledge of general building maintenance, facilities management, or transportation systems
  • Proven knowledge of local health/safety regulations, ADA and OSHA requirements preferred.
  • Demonstrated ability to communicate and collaborate successfully with individuals and teams at all levels, both internal and external
  • Proven effective communication, problem solving and time management skills.
  • Professional proficiency in spoken and written English
  • Must be available on-call for emergencies.
  • Proven knowledge of the regulations associated with prevention of occupational disease and injury, including the exercise of universal precautions and the prevention of contamination.
  • Proven ability to develop and maintain a system for accurate records.
  • Demonstrated ability to work independently with minimum supervision
  • Proven ability to understand and carry out oral and written instructions.
  • Bilingual preferred (Spanish).
  • Knowledge of the purpose of the Head Start/Early Head Start Program
  • Demonstrated commitment to fostering an environment of diversity, inclusion, and belonging

Physical Requirements related to essential functions:

  • Ability to perform medium to heavy physical work exerting up to 50 pounds of force occasionally, up to 20 pounds frequently and up to 5-10 pounds constantly
  • Performing such activities as sitting, crawling, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting and grasping.
  • This also includes some duties that require repetitive action and motion skills, keyboarding and computer use.
  • Clear pre-employment background check requirements, including local, state, and national criminal records check, sex offender registries, employment, and education verifications (including child abuse registry check if required by state regulations) and pass all state and local health requirements required post job offer and prior to employment.
  • This position may require the incumbent to operate a motor vehicle to fulfill certain essential functions of the job. The incumbent should maintain a valid driver’s license and remain in compliance with any Save the Children policies pertaining to the safe operation of motor vehicles.

Current and former Head Start/Early Head Start parents will receive preference for employment vacancies for which they are qualified.

Preferred Qualifications:

  • Demonstrated previous experience with lease management and contracting preferred.
  • Understanding of Head Start Performance Standards and local regulations.
  • Bilingual preferred (Spanish).
  • Knowledge of the purpose of the Head Start/Early Head Start Program

Why you should join the Save the Children Team…

Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.

Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with all people to fight for equal rights, justice, inclusion, and belonging.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.