Overview

Exhibitions Project Manager
1 Fine Arts Dr, St. Louis, MO 63110, USA Req #242
Exhibitions Project Manager
Summary:The Exhibitions Project Manager’s role is to maintain the Museum’s professional standards in the successful planning, development, and execution of all exhibition projects. The responsibilities of this position span high-level oversight to the hands-on management of complex facets of project details, communications, budgets, procurement tasks, and courier arrangements.
Essential Duties and Responsibilities:
To handle all of the organizational details for exhibition projects and ensure professional standards are maintained from project approval through de-installation and any subsequent touring.
Project Management:
  • Draft, disseminate and manage the production schedule for assigned projects liaising with other departments and external colleagues as necessary and monitoring progress throughout each project
  • Work closely with the appropriate personnel within the department and also museum-wide including Preparators, Designers, Registrars, Curators, Operations and Security staff to coordinate tasks associated with exhibition production keeping all parties informed
  • Establish key milestones and deadlines, ensuring that these are achievable alongside concurrent workloads and then ensure that they are met
  • Schedule timely meetings, prepare agendas, and facilitate positive and productive collaboration
  • Initiate and/or attend key exhibition meetings
Budgets and Procurement:
  • Manage assigned exhibition project budgets, keeping track of all committed and actual expenditures and generating financial reports as requested.
  • Maintain a record of shared costs for partnership exhibitions, reconcile costs at appropriate stages of each project and see that partners are invoiced accordingly
  • Procure and appoint the services needed for the services of any external conservators and/or mount makers as needed
  • Procure commercial insurance as necessary
  • Establish and maintain a positive working relationship with all internal and external colleagues including lenders and key stakeholders, working with diplomacy and discretion at all times
Courier Duties:
  • Upon successful completion of TSA training, accompany loans in transit, oversee handling and movement of loans, undertake condition reporting, work with the borrower/lender to resolve any issues, and alert and seek advice from the Head of Registration/Registrars if needed
  • Perform other related duties as assigned by the Director of Exhibitions, and act on her behalf in her absence.
  • The above statements of this job description describe the general duties and level of work performed by employees assigned to this position. They do not claim to describe all of the functions of this position. Employees may be assigned other duties and the essential functions may change or be changed from time to time.
Qualifications:
  • Bachelor’s degree is required along with experience organizing
  • Thorough and demonstrable knowledge and experience with international exhibition organizational practices and standards including project management, budgeting and exhibition contracts. Excellent oral and written communication skills and an ability to organize and prioritize complex projects also desired.
  • Perform other related duties as assigned by the Director of Exhibitions, and act on her behalf in her absence.
The above statements of this job description describe the general duties and level of work performed by employees assigned to this position. They do not claim to describe all of the functions of this position. Employees may be assigned other duties and the essential functions may change or be changed from time to time.
Additional Details:
Candidates should upload a resume, cover letter, and relevant writing sample for consideration.
COVID-19 Requirement: Must be fully vaccinated (including booster) to qualify for on-site interview and/or offer of employment
Minimum of Hiring Range:$54,661/annually; commensurate with experience.
Status:Regular full-time, Benefits eligible on first day of employment.
The Saint Louis Art Museum is committed to building a diverse staff and strongly encourages applications from candidates of color.

The Museum is an Equal Opportunity Employer. We are committed to treating all applicants and employees fairly based on their abilities, achievements, and experience, without regard to sex, race, age, disability, religion, national origin, color, sexual orientation, gender identity, or any other classification protected by law.