Posting Information

Posting Number

Internal Recruitment

Working Title
Export Compliance Administrator

Anticipated Hiring Range
Commensurate with education and experience ($65,000 -$75,000)

Work Schedule
8:00am – 5:00pm, Monday – Friday, overtime as required to meet deadlines

Job Location
Raleigh, North Carolina

Office of Research & Innovation (ORI)

About the Department
Research administration and compliance are essential to a successful university research enterprise. Responsibility is shared between researchers, academic units and central offices. The Offices of Sponsored Programs and Regulatory Compliance Services (SPARCS) and Contracts and Grants (C and G) work together to support projects through the award lifecycle. We begin by providing education and resources for the proposal and award process, and continue through risk assessments and negotiation of agreements and sub-awards. From there we oversee fiscal and programmatic compliance with sponsor requirements, federal regulations and ethical standards, continuing through award closeout. By providing resources, systems and customer service, we support research administrators campus wide and free investigators to concentrate on their research objectives.

The Office of Research Compliance’s Export Control Office is responsible for managing and monitoring an effective control compliance program for the University. The Export Control Office coordinates institution-wide initiatives to understand and apply federal export control laws and regulations to the wide variety of activities throughout the institution. The Export Control Office works collaboratively with the Offices of Sponsored Programs, International Services, Global Engagement, Environmental Health and Safety, Human Resources, Office of General Counsel, and more.

Essential Job Duties
The Export Compliance Administrator assists in maintaining compliance with the University’s Export Control and Compliance Program including compliance with the Export Administration Regulations (15 CFR 730-799), the International Traffic in Arms Regulations (22 CFR 120-130), and sanctions programs implemented by the US Department of the Treasury, Office of Foreign Assets Control.
The role is expected to assist the Export Control Officer develop, promote, and track procedures to achieve compliance with U.S. export control regulations as well as related programs for international shipping, travel and collaboration. The role will engage broadly across the entire University including with faculty, students, departmental research offices and administrators and stakeholders. The role is expected to embody a customer service focus, providing timely and quality answers to inquiries and assistance with emergent issues.

Primary responsibilities include, but are not limited to:

  • Assist in evaluating compliance requirements for sponsored projects and ensure project and project personnel are set up to protect data as contractually and federally mandated.
  • Perform and evaluate Restricted Party and export control screenings as needed. This also includes evaluating applicability of U.S. export control regulations to underlying activities and items.
  • Review and approve foreign visitors and employee visa requests for export control risks and considerations.
  • Conduct export control reviews for outgoing international shipments.
  • Assist in the development, maintenance, and auditing of technology control plans (TCPs) related to research, equipment, software and technical data.
  • Consult with IT Security & Compliance and forward screened/eligible project personnel to be onboarded to projects requiring Data Safeguarding. Engage with IT S&C regularly to ensure processes are working in tandem.
  • With the ECO, serve as a point of contact for advice, resources, education, and coordination of export compliance, including participating in faculty and staff training and education. Participate in planning, organizing, and supporting export compliance training and other compliance initiatives.
  • Interpret export control regulations, including International Traffic in Arms Regulations (ITAR), Export Administrations Regulations (EAR), and sanction regulations to provide subject matter expertise and guidance on shipments, international collaborations, activity eligibility and other transactions.
  • Liaise with other University offices supporting international activities including business, research, and educational travel and NC State-supported visas. Responds to inquiries in a timely and customer focused manner.
  • Log export control transactions, discussions, decisions, and documents.
  • Assist in development and maintenance of training aids for export controls and procedures.
  • Prepare export license reviews, classifications, and applications
  • Review Travel request for commodity and technology exports, foreign influence and sanction concerns.
  • Stay abreast of current and changing export control regulations, as applicable to university activities.

Other Responsibilities
U.S. person status is required for this position in order to comply with the Arms Export Control and Export Administration Act. U.S. persons are U.S. citizens, legal permanent residents as defined by 8 U.S.C. 1101(a)(20) or protected individuals as defined by 8 U.S.C. 1324b(a)(3)


Minimum Education and Experience
Bachelor’s degree and at least three years of related experience either interpreting and communicating technical information sufficient to assist with technology classification determinations or interpreting and applying US export law.

Other Required Qualifications
  • Ability to work productively and simultaneously on multiple tasks
  • Excellent written and verbal communications skills
  • Demonstrated analytical experience
  • U.S. person status is required for this position in order to comply with the Arms Export Control and Export Administration Act. U.S. persons are U.S. citizens, legal permanent residents as defined by 8 U.S.C. 1101(a)(20) or protected individuals as defined by 8 U.S.C. 1324b(a)(3)

Preferred Qualifications
  • Knowledge of federal statutes and regulations related to export control compliance and economic sanctions
  • Experience in interpretation of and compliance with federal statutes and regulations affecting the conduct of research or similar experience
  • Experience conducting and/or managing research in a university research setting

Required License(s) or Certification(s)

Valid NC Driver’s License required

Commercial Driver’s License required

Recruitment Dates and Special Instructions

Job Open Date

Anticipated Close Date
Open Until Filled

Special Instructions to Applicants
In addition to your application, please submit a resume, cover letter, and the contact information for at least three (3) professional references.

Position Details

Position Number

Position Type
EHRA Non-Faculty

Full Time Equivalent (FTE) (1.0 = 40 hours/week)

12 Month Recurring

Mandatory Designation – Adverse Weather
Non Mandatory – Adverse Weather

Mandatory Designation – Emergency Events
Non Mandatory – Emergency Event

Is this position partially or fully funded on ARRA stimulus monies?

Department ID
060101 – Office of Research & Innovation (ORI)

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.