Advertisement Closes
9/30/2022 (8:00 PM EDT)

Federal Program Specialist (Non-Merit)

Pay Grade

$46,059.12 – $68,234.40

Employment Type

Hiring Agency
General Government Cabinet | Department of Military Affairs

100 Minuteman Pkwy CEOC Bldg Frankfort KY 40601 USA

We need you to manage our money so it won’t manage us!

The Division of Emergency Management is hiring a Federal Program Specialist that:

  • Independently provides direction and coordination in the administration of federal program grants;
  • Reviews applications for expected state impact and determines the compatibility of proposed activities with existing state policies and plans;
  • May project and develop funding allocations for third parties;
  • Oversees fund-matching requirements and indirect costs.

Job duties include but are not limited to the following:

  • Independently evaluates/reconciles/researches discrepancies/provides coordination planning regarding fed awards.
  • Ensures compliance with Code of Federal Regulations (CFR).
  • Coordinates preparation/submission of quarterly reports as stipulated by CFR.
  • Ensures activities are within the awarded budget/funding/supporting documents are accurate/auditable enabling specific federal cash drawdowns to be obtained.
  • Liaison with federal/state auditors prior to/during onsite audit reviews.
  • Coordinates senior level fiscal review for all grant programs.
  • Monitors agency expenditures & revenues to ensure accuracy, transparency, & to ensure compliance w/budgets & policies.
  • Prepares & maintains personnel budget documents & records for budgeting purposes & advises management on fiscal personnel matters.
  • Acts as a liaison in the review & preparation of budget modifications.
  • Submits budget adjustments & correcting entries to ensure accurate federal drawdown & to substantiate correct allotments as established by the state office of management & budget.
  • Analyzes & monitors spending & budget trends, alerting managers to remain within imposed budgetary limits & compliance.
  • Analyzes federal/state programs/regulations to provide technical assistance to division staff for compliance with state/federal regulations/laws/guidelines/policies/procedures.
  • Assists in formulation of policies affecting compliance/audit matters to ensure spending/budget/admin compliance.
  • Serves as administrative support for analysis/formulation/admin budgeting/policy planning with regard to programmatic areas assigned to branch.
  • Performs work in plan/develop/coordinating multiple activities in collect/process/report of financial processes.
  • Liaison with other states/local agencies and/or aids the affected state during times of extreme disaster.
  • Provides technical assistance/training to state and county agencies ensuring aid to the affected state is appropriately documented pursuant to fed guidelines when seeking reimbursement.
  • Compiles essential documents ensuring partners adhere to program compliance/including policies/procedures/financial matters.
  • Supports SEOC activations.
  • Maintains fiscal proof of activation/expenditures.
  • Serves as liaison with federal partners to develop/finalize documents for financial compliance as it relates to disasters in the Commonwealth.

Minimum Requirements
EDUCATION: Graduate of a college or university with a bachelor’s degree.

EXPERIENCE, TRAINING, OR SKILLS: Four years of professional experience in budget administration, grant administration, financial analysis and/or forecasting, statistical analysis, financial auditing, or a related field.

Substitute EDUCATION for EXPERIENCE: A master’s degree will substitute for one year of required experience.

Substitute EXPERIENCE for EDUCATION: Additional grant-in-aid related experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): Two years of the required experience must include the preparation, research and planning, budgeting, or administration of state or federal grants-in-aids.

Working Conditions
Work typically involves extensive contact with the public. Travel may be required.

If you have questions about this advertisement, please contact Crystal Simpson at crystal.l.simpson10.nfg@army.mil or 502-607-1541.

An Equal Opportunity Employer M/F/D