Overview

This position requires a physical presence at the work location. Please refer to Important Information at the end of the page.

Clerk of the Circuit Court

of Cook County

  • Richard J. Daley Center
  • Five (5) Municipal Courthouses
  • Juvenile Center
  • Expedited Child Support
  • Domestic Violence Court
  • Branch Courts
  • Mental Health Courts
  • 26th & California

Job Summary

Under general supervision in the Human Resources Bureau, the Human Resources Coordinator is responsible for providing front line service to all Clerk’s Office employees. The HR Coordinator is responsible for maintenance of all employment data, including entry to the payroll, timekeeping, and HRIS systems. The HR Coordinator assists employees and other departments with all aspects of HR including, but not limited to, onboarding, orientation and training, employee leaves, return to work, labor relations, union matters, employee status change notification and tracking, filing, and other related HR functions. The HR Coordinator assists Personnel Services and Labor Relations with all areas of Human Resources to ensure strict adherence to all rules, policies and procedures, the collective bargaining agreement, the Employment Plan, Supplemental Policies, guidelines and other protocols. The HR Coordinator consults with Chief and Deputy Chief Human Resources Officers, Directors, and other HR staff on a regular basis to review policies and identify where changes are needed to ensure criteria for fair and objective hiring are met.

Essential Job Duties

  • Acts as a liaison between employees and management. Communicates with employees and answers questions about HR policies and procedures and other employment policies, practices, and rules.
  • Enters and processes information and documentation for timekeeping and HRIS systems. Assists employees with required forms and requests.
  • Reviews the correct and comprehensive completion of all paperwork and counsels employees on additional requirements as needed.
  • Ensures compliance with I-9 eligibility verification; reviews employee documents.
  • Maintains, organizes, copies, scans, sorts, and files medical and personnel files.
  • Maintains employee records with accuracy and confidentiality.
  • Fosters positive employee relations and works to solve employee issues.
  • Assures the confidentiality of all information in HR files, databases, and communications.
  • Works with Personnel Services to coordinate employee onboarding through timely completion of new hire documents and entry into necessary systems.
  • Works with Labor Relations to coordinate and organize union grievances, disputes, and other union matters.
  • Review all completed HR forms and requests and advise employee of additional documentation needs, requesting supervisory assistance when necessary.
  • Maintains HR databases and manages updates.
  • Prepares quarterly reports on terminations, new hires, and other employment actions.
  • Provides reports on activities as requested.
  • Completes special projects as required or assigned.
  • Implements HR policies and procedures and communicates and explains the policies and procedures to Clerk’s Office personnel and other governmental agencies via telephone, in person or email.
  • Schedules interviews with applicants for employment; conducts reference checks and employment verification for review and approval; communicates with applicants for employment.
  • Provides HR support as needed.
  • Performs other duties as assigned or required.

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee’s normal line of work.

Minimum Qualifications

  • High School Diploma or G.E.D.
  • Three (3) years of full-time work experience performing administrative and clerical duties.
  • Six (6) months of full-time work experience performing HR duties.

Preferred Qualifications

  • Current employee of the Clerk’s Office.
  • Two (2) years of full-time work experience performing HR duties.
  • One (1) year of full-time work experience performing HR duties with a governmental agency.
  • One (1) year of full-time work experience performing HR duties in a Shakman or Rutan environment.

Knowledge, Skills And Abilities

  • Knowledge of the principles and techniques of human resources administration.
  • Ability to interact effectively with Clerk’s Office personnel.
  • Skill in interpreting employment policies and procedures, the Employment Plan, or collective bargaining agreements and the ability to apply such guidelines to ensure full compliance.
  • Skill and experience in the use of PC based software applications as well as the ability to learn and effectively use the Clerk’s Office ATAS, participating in ongoing training seminars, and the ability to interpret and apply information captured by the system as regards the applications process.
  • Good communication skills and the ability to share information with others.
  • Ability to interview others to identify the duties, responsibilities and other key factors of a position.
  • Ability to work as part of a team and assume responsibility for key elements of a major project or undertaking in which a thorough knowledge of human resources principles and operations is essential.
  • Knowledge of the basic principles underlying collective bargaining and employee and labor relations.
  • Knowledge and familiarity with Microsoft Office Suite including Word, Excel, Outlook, and other software systems to create and manage documents and forms.
  • Understanding of government employment procedures and practices.
  • Excellent organization and time management skills; ability to multitask and work well with others.
  • Motivation and ability to work independently and as a team.
  • Skill in maintaining records and preparing detailed reports.

Physical Requirements

  • Ability to sit, stand, walk or move for extended periods of time.
  • Ability to repetitively use hands to operate standard office equipment and handle documents.
  • Must be able to lift 10 lbs.

PURSUANT TO EXECUTIVE ORDER 2021-1 AND THE CLERK’S OFFICE COVID-19 VACCINATION POLICY, THE SELECTED CANDIDATE WILL BE REQUIRED TO EITHER SUBMIT PROOF OF FULL VACCINATION OR A REQUEST FOR REASONABLE ACCOMMODATION PRIOR TO THE START OF EMPLOYMENT.

Veterans Preference

When applying for employment with the Clerk of the Circuit Court of Cook County, preference is given in the application process to honorably discharged Veterans who have served in the Armed Forces of the United States for more than 180 consecutive days, or during War Time. To take advantage of this preference a Veteran must:

  • MEET THE MINIMUM QUALIFICATIONS FOR THE POSITION.
  • IDENTIFY THEMSELVES AS A VETERAN BY CHECKING “YES” UNDER VETERAN STATUS ON THE DIVERSITY/SELF IDENTIFICATION PAGE OF THEIR EMPLOYMENT APPLICATION.
  • UPLOAD A COPY OF THEIR DD 214, DD 215 or NGB 22 (NOTICE OF SEPARATION) AT TIME OF APPLICATION FILING. IF YOU HAVE MULTIPLE DD 214’s, 215’s, OR NGB 22’s, PLEASE SUBMIT THE ONE WITH THE LATEST DATE. COAST GUARD MUST SUBMIT A CERTIFIED COPY OF THE MILITARY SEPARATION FROM EITHER THE DEPARTMENT OF TRANSPORTATION (BEFORE 9/11) OR THE DEPARTMENT OF HOMELAND SECURITY (AFTER 9/11).

The Cook County Department of Veterans Affairs can assist you with obtaining a certified DD214 and having it recorded for you at no charge. Please contact veterans.affairs@cookcountyil.gov for additional information.

Benefits Package

  • Medical, Dental, and Vision Coverage
  • Basic Term Life Insurance
  • Pension Plan and Deferred Compensation Program
  • Employee Assistance Program
  • Paid Holidays, Vacation, and Sick Time
  • You May Qualify for the Public Service Loan Forgiveness Program (PSLF)

For further information on our excellent benefits package, please click on the following link:

http://www.cookcountyrisk.com/

Important Information:

  • You must include all work experience in your application for it to be considered. Work experience included in your resume and not in your application will not be considered.
  • Proof of education, accreditation, certification, licenses, or other documents required under Minimum or Preferred Qualifications must be uploaded to your employment application or presented at time of interview. Degrees awarded outside of the United States with the exception of those awarded in one of the United States territories and Canada, must be credentialed by a foreign credential evaluation agency qualified by the Illinois State Board of Education (currently approved agencies can be found here). All documents will be reviewed for authenticity. Failure to provide required documents by time of interview will result in disqualification from the position.
  • Must be legally authorized to work in the United States without sponsorship.
  • This position requires successful completion of post-offer tests, which may include a background check, drug screen and medical examination.
  • Falsification of any information in the application process or failure to comply with any of the requirements in the job notification will result in disqualification for the position, dismissal after hire, and/or placement on the Clerk’s Office’s Ineligible for Hire/Rehire List.
  • The Clerk of the Circuit Court does not hire for Non-Exempt positions based on Political Reasons or Factors.
  • This position is an at-will position.
  • For more information on how to apply, please visit https://www.cookcountyclerkofcourt.org/employment and follow the link to fill out an application.

The Clerk of the Circuit Court of Cook County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, ethnicity, age, sexual orientation, gender identity, disability or veteran status. Auxiliary aids and services are available upon request to individuals with disabilities.

Job Posting

Jan 10, 2023, 4:01:57 PM

Organization

Offices Under the President