Job Description

The Virginia Department of Transportation’s ( VDOT ) is excited to offer and announce a competitive opportunity to serve as a part-time Human Resources Assistant in our Human Resources Division!

The selected candidate will provide exceptional administrative and customer service support in a fast-paced environment while managing the reception area for the office. Candidates should have a keen eye for details and have the ability to communicate effectively while support customers, to include interaction with some of the highest levels of agency leadership.

This rewarding opportunity puts you on a cohesive team that will make a difference in your career growth and strengthen your understanding of all Human Resources functional areas.

Position specific responsibilities and duties will include, but are not limited to:

  • Administrative Support – Compose, prepare, revise and finalize correspondence, reports, memoranda and other written documents. Track and organize appointments, calendars, files, conference calls, conferences, and other events. Establish and maintain files and track data as necessary. Prepare reports and letters; develop statistical reports ensuring accuracy and conformity of data. Answer phones, receive, retrieve, distribute and administer mail and distribute documents accordingly. Responsible for providing receptionist support in conjunction with additional HR Assistant.
  • Recognition Program Coordinator – Provide program support with stakeholders for recognition activities for employees and teams.
  • Personnel Files Maintenance – Create personnel files for all new, active and transferring employees. Audit personnel files and remove separated files from active files. Request, transfer and create all personnel files within allotted time frame and insure all files are filed properly maintained.

The position is a part-time hourly position limited to an average of 29 work hours per week, not to

exceed 1500 work hours in the wage fiscal year ending April 30th of each annual year. The position is not eligible for the Commonwealth of Virginia Benefits.

VDOT employees serve the citizens of the Commonwealth and travelling public daily through our mission to plan, deliver, operate and maintain a transportation system that is safe, moves people and goods, enhances the economy, and improves quality of life. VDOT is the third largest state maintained highway system in the country, maintaining over 58,000 miles of roads, bridges, and tunnels, and employing over 7700 people through a diverse workforce. Our culture includes teamwork, transparency, nimble learning, creativity and collaboration that values differences.

In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short and Long Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

We have Shared Values and a Code of Ethics. Your success in our organization depends upon modelling these values, therefore visit http://www.virginiadot.org/about/missionandvalues.asp to review them and, if in agreement, we welcome you to apply.