Posting Summary

Working Title
Maintenance Software Analyst

Role Title
Admin and Office Spec II

Role Code


Pay Band

Position Number

Northern VA Community College

NV280-VP Administration

Work Location
Fairfax County – 059

Hiring Range

Emergency/Essential Personnel

EEO Category
F-Office & Clerical

Full Time or Part Time
Part Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Sensitive Position

Job Description

Northern Virginia Community College (NOVA) is one of the largest community colleges in the United States and the largest public educational institution in Virginia with more than 70,000 students and over 3,400 faculty and staff members. We welcome students of all ages from all backgrounds with the ultimate goal of ensuring every student succeeds, every program achieves, and every community prospers. NOVA is committed to creating a diverse, inclusive, and equitable Virginia by fostering excellence in higher education. We offer more than 100 degrees at the associate’s level, certificate programs, distance learning programs through NOVA Online as well as continuing education courses through Workforce Development.

With six unique locations throughout our region, each conveniently located within 40 miles of Washington D.C, we have Northern Virginia covered. NOVA’s Alexandria Campus is located seven miles from the nation’s capital, just across the Potomac River from Washington DC; the Annandale Campus, with its urban feel and suburban appeal, is ranked as the most diverse in Virginia and boasts a thriving Koreatown; the Loudoun Campus is located in a comfortable suburb steeped in colonial history; the Manassas Campus is located next to Manassas Battlefield Park, site of the first major battle of the Civil War; the Woodbridge Woodbridge Campus is home to municipal parks, state parks, and national wildlife refuges; and the Medical Education Campus, located in Springfield, is a uniquely specialized campus that stands apart from what most community colleges can offer, with the area boasting an abundance of hiking and biking trails, and parks with nature and wildlife areas.
NOVA offers an opportunity to make a difference with outstanding career opportunities and competitive total rewards benefits, including a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement system. NOVA embraces opportunities to create a college community that is a welcoming and inclusive place to learn and work. We do this by fostering a sense of belonging and ensuring equity while maintaining an open, civil, and safe environment for our students, faculty, staff, and guests. In so doing, NOVA fulfills its mission to offer world-class teaching and learning to the Commonwealth of Virginia.
The security of our students, faculty, and staff is very important at NOVA . Please take a moment to review NOVA’s Annual Security Reports.
Serve as CMMS Administrator for the work order system, WebTMA/
mobileTMA GO for all six NOVA campuses. Be 100% proficient using the system to generate, retrieve, and record time for preventative and corrective work orders to support campus B&G departments. Correct any system/reporting errors. Perform required backup of database. Keep supervisor/Associate Director of Operations advised of all work order system issues. As the CMSS Administrator work with campus B&G departments to make additions or removal of equipment, building changes impacting maintenance schedule, maintenance schedule changes and reassignments, process account changes for new or departing facilities staff. Coordinate with supervisor for all changes needed to the system.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA’s/Required Qualifications
Required KSAs:

  • Proficiency with Microsoft Office Suite, use of PC’s and peripherals such as scanners, printers, portable storage devices.
  • Ability to perform data entry, compose written documents and scan documents.
  • Ability to analyze and interpret data;
  • Ability to manage multiple priorities while meeting deadlines and providing excellent customer service;
  • Ability to be an effective team contributor;
  • Excellent communications skills both oral and written;
  • Ability to follow directions, handle multiple priorities and meet established deadlines.
  • High initiative, positive attitude and attention to detail are essential.

Minimum Qualifications:

  • Experience in work with databases
  • High School diploma or equivalent.
  • Prior administrative support or customer service experience.
  • Valid driver’s license.

Preferred Qualifications
  • Experience with Computerized Maintenance Management Systems
  • Facilities department experience
  • Experience in a college or a state agency.

Operation of a State Vehicle

Supervises Employees

Required Travel
Occasional between campuses.

Posting Detail Information

Posting Number

Recruitment Type
General Public – G

Position End Date (if temporary)

Job Open Date

Job Close Date

Open Until Filled

Agency Website

Contact Name


Phone Number

Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx , or call DARS at 800- 552-5019.

Additional Information

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.