Minimum Qualifications

Candidates must be reachable for appointment from the current Civil Service eligible list for the title.


Candidates must have one year of permanent competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section (i.e. 70.1, 70.4, 52.6) of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

Duties Description

Specific duties include but are not limited to the following:

  • Greet visitors or callers and handle inquiries; direct calls/inquiries to the appropriate persons.
  • Resolve day-to-day operational problems.
  • Maintain scheduling and event calendars; schedule and confirm appointments.
  • Make travel arrangements for supervisor(s); create and/or submit travel expense reports.
  • Coordinate conference calls and meetings.
  • Handle incoming and outgoing mail & correspondence, both electronically and hard copy.
  • Utilize information technology applications such as email, databases, spreadsheets, and word processing.
  • Create, maintain, and enter information in spreadsheets and databases.
  • Support and maintain filing and tracking systems for electronic and hard copy correspondence, documents, records and other materials.
  • Complete forms in accordance with agency procedures.
  • Operation of office equipment such as printers, scanners, and copiers; arranges for repairs and supplies when needed. Manage an inventory of office supplies including making orders as needed.
  • Make copies of various documents, file, and/or distribute as appropriate.
  • Compose, type, and distribute meeting notes, correspondence, and reports.
  • Coordinate information flow by acting as liaison among executives and other representatives.
  • Establish/enhance office procedures; maintain efficient workflow; track and coordinate assignments.

Additional Comments

Please note:

  • The Office for People With Developmental Disabilities (OPWDD) and it’s Division of Executive Office is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a

diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas

and talent that our employees bring to their work. This speaks to our culture, and is a key part of our successes. As we continuously recruit people for our

team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression,

nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

  • Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
  • In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State

Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an

excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your


  • OPWDD is an Equal Opportunity/Affirmative Action Employer.