Departmental Mission Statement: The Executive Office of the Trial Court is led by the Chief Justice of the Trial Court and the Court Administrator and oversees judicial and court operations, including the Office of Court Management. The Executive Office works collaboratively with the seven Trial Court Departments and Commissioners of Probation and Jury to develop and implement policies and initiatives that promote an environment of continuous improvement and ensure the most effective use of resources to allow the delivery of quality justice. The Executive Office also oversees the development and implementation of strategic planning for the Trial Court
Notes: This position is designated as Confidential and is covered by the Personnel Policies and Procedures Manual.
Ability to travel to courts throughout the judicial system.
Position Summary: Working within the Office of Court Management, a Project Coordinator is responsible for supporting a variety of projects and initiatives supervised by a Department Head. The Project Coordinator is also responsible for monitoring and supporting fidelity to a variety of departmental tactics, including tracking projects from initiation to completion and ensuring projects are proceeding as designed and on schedule. The Project Coordinator collects data and information on the progress of various Trial Court projects, producing reports and information regarding progress, service delivery, and efficiencies. The Project Coordinator also performs variety of administrative support duties of a complex and non-routine nature as requested.
Supervision Received: Receives assignments and supervision from the Department Head, performing duties that advance organizational priorities, in accordance with all established best practices.
Plans and coordinates project scheduling for an OCM department;
Supports project staff by facilitating logistics such as meeting conference rooms and conference calls;
Coordinates, supports, and facilitates the contributions of Trial Court staff and officials advancing organizational strategic initiatives;
Tracks projects from initiation to completion and ensure projects are adhering to schedules for completion;
Creates PowerPoint presentations for project updates;
Maintains the digital project calendar to identify milestones as they are met; Follows-up with stakeholders to ensure resources, equipment, and information are available to continue to move projects forward;
Monitors Trial Court projects and initiatives and produces regular status reports on various projects based on updates provided by other departmental personnel;
Drafts or prepares a variety of documents and coordinates the distribution of correspondence;
Prepares periodic reports for the Director for presentation to the Executive Office of the Trial Court;
Responds to court based or public inquiries on various departmental initiatives or state wide programs and projects;
Organizes project logistics by tracking dates and other information using spreadsheets;
Collects and monitors data and produces evaluative reports tracking trends and patterns of information;
Works as a liaison between OCM and strategic plan stakeholders throughout the Trial Court;
Generates summaries of strategic meetings as requested by the Director;
May participate in project field visits that require travel within the Commonwealth;
Performs related duties as required;
Job Competencies: All applicants must be able, through the interview process, to demonstrate knowledge and understanding of the following areas:
Ethics and Values: Communicates and demonstrates the ethics and values of the Trial Court.
Mission: Understands, upholds, and communicates the Trial Court and departmental missions.
Applied Knowledge: Demonstrates project management skills and the ability to innovate and drive enhancements and efficiencies in organizational initiatives.
Problem Solving: Accurately assesses service and programmatic related problems in the Trial Court and recommends and facilitates appropriate solutions.
Customer Service: Conducts oneself in a courteous and professional manner towards both Trial Court employees and the public.
Collaboration: Works with others cooperatively, demonstrating a willingness to be a team player, and contributing to a work environment that focuses on shared departmental goals.
Commitment to Diversity: Promotes an environment of cross cultural awareness and diversity through understanding, respect, and positive communication with persons of varied racial, ethnic, economic, and cultural backgrounds.
Continuous Learning: Demonstrates a commitment to continuously improving himself or herself through professional development.
Minimum Requirements: These are the minimum requirements necessary to apply for the position Project Coordinator:
A Bachelor’s Degree from an accredited college or university; or an equivalent combination of education and business operations and administrative experience;
Five (5) years of relevant professional experience supporting senior management staff and the projects and activities associated with them;
Demonstrated ability to recognize court priorities and work cooperatively to support their accomplishment;
Experience working with organizational stakeholder, leaders and other senior officials;
Strong interpersonal skills and the ability to work professionally with persons at all levels, including judges, and to maintain effective working relationships;
Ability to work collaboratively with people and organizations representing diverse interests, experience staffing boards or committees;
Experience with organizational and strategic planning is preferred;
Some communications experience is preferred;
Ability to analyze and determine the applicability of court data, to draw conclusions and make appropriate recommendations;
Ability to establish work priorities;
Working knowledge of and ability to use personal computers and related software to develop data bases and systems to record and track benchmark progress;
Proven ability to maintain accurate records and to prepare all necessary reports;