Position Information

Requisition Number

Position Type

Capital Construction, Contracting and Design

Working Title
Project Manager – Mechanical

Tact Leadership/Senior Professional 190 – S190

Position Summary Information

Nature of position
Permanent, Full-time

If Temporary, Start Date

If Temporary, End Date

If part-time, hours per week

If part-time, percent time

Days Worked
Monday – Friday

Hours/Shift worked
8:00 a.m. – 4:30 p.m.


Posting Detail Information

Job Summary/Basic Function
The department of Capital Construction, Contracting and Design is accepting applications for a Project Manager – Mechanical.

The Project Manager (PM) serves as the University representative and manages and/or completes the planning, architectural and engineering design and construction of major and minor renovations and capital projects. The PM is responsible for managing all aspects of projects, including but not limited to project scope, budget, and timeline; campus coordination; compliance with applicable codes and regulatory requirements; and quality assurance.

Located in Lancaster County, Pennsylvania, Millersville University is one of the 14 public universities of Pennsylvania’s State System of Higher Education. Our pillars of distinction include exceptionally strong student-faculty relationships, unique programs, a beautiful campus and vibrant location, and successful job placement for our students. Students’ success, both inside and outside of the classroom, is our highest priority, and we provide numerous opportunities to facilitate their academic, personal, and social growth and development. At the University level, 70 baccalaureate programs are available for 6,250 undergraduate students. We have over 950 graduate students enrolled in 21 master’s and three doctoral programs. Our faculty are highly respected in their fields and dedicated to the success of students in the classroom, in research labs, and in campus life. Additionally, over 66,000 Millersville University alumni live in all 50 states and in 72 countries around the world.

Annual Salary: $80,000.00 – $95,000.00, plus comprehensive benefits starting on the first day of employment, including:

  • Health insurance – Low bi-weekly premium, with coverage starting on the first day of employment for employee and all dependents.
  • Dental insurance – Coverage is free to employee and dependents with coverage starting on the first day of employment.
  • Vision insurance – Coverage is free to employee and dependents with coverage starting on the first day of employment.
  • Group life insurance – Equal to annual salary (up to $50,000) at no cost to the employee.
  • Voluntary Group Life and Accident Insurance – Available for purchase at low rates for additional employee coverage as well as coverage for spouse and children.
  • Long Term Disability Insurance – Available for purchase at low rates with either a 90 or 180-day waiting period.
  • Retirement – 2 plans to choose from.
  • Tuition waiver – For employee, spouse, and dependents.
  • Personal leave – Up to 6 days per year.
  • Vacation leave– Up to 10.4 days accrued per year for first year, increases to 15.6 days per year after 1 year.
  • Sick leave – Up to 15.6 days accrued per year, including up to 5 days per year that can be taken to care for a family member.
  • Holiday leave – 12 days per calendar year.

For description of benefits available, see The State System Employee Benefits Summary at
At Millersville University, we are committed to fostering an inclusive and diverse learning and work environment. Being an inclusive community, committed to our EPPIIC University’s values, is the essential foundation of our institution. Millersville University is an equal opportunity employer and, in compliance with federal and state laws and university policy, is committed to providing equal educational and employment opportunities for all persons without regard to age, color, national origin, race, religion, ability, veteran status, sex, sexual orientation, gender identity or gender expression. We seek individuals who embrace our public mission and value exploration, professionalism, inclusion, integrity and compassion.

Required Qualifications
  • Bachelor’s degree in Engineering and five years’ experience in project management or the equivalent combination of experience and education to successfully perform the duties of the job.
  • Knowledge of:
    • construction and contract documents, cost estimates, schedules, and budgets.
    • building codes and standards of practice.
    • laws governing construction contracts and contracting.
    • construction materials and methods related to architectural, civil, mechanical, electrical, plumbing, etc.
    • safe work practices, and the promotion of such practices.
  • Skills in reading and interpreting plans, specifications, and codes. Ability to compare plans with construction progress.
  • Ability to:
    • Represent the department in a professional manner.
    • Manage multiple, complex tasks with accuracy and attention to detail.
    • Change priorities with little/no notice.
    • Work independently and as a team with adherence to deadlines.
  • Strong leadership and organizational skills; proven ability to manage time and priorities.
  • Must be able to solve problems and resolve conflicts with diverse groups under minimum supervision.
  • Excellent oral, written, and interpersonal communication skills.
  • Proficiency in Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint).
  • Evidence of a commitment to diversity, equity, and inclusion.
  • Successful interview.
  • Successful completion of three background checks.

Preferred Qualifications
  • Master’s degree in Mechanical Engineering.
  • Experience in construction management.
  • Possession of one of the following certifications: Project Management Professional (PMP), Professional Engineer license, or Professional Architectural license.
  • Working knowledge of Microsoft Project, AutoCAD, or Revit.
  • GIS software knowledge and experience.
  • Experience in:
    • the development of building programing and scope, preferably associated with design and planning of public works projects.
    • the preparation of bid documents and specifications, low bid contract administration and fiscal management.
    • a higher education background.
    • a union environment.

Job Description
  • Coordinate projects from pre-design, through design, bid, construction, and post construction phases to meet objectives of scope, schedule, cost, and end user expectations. Ensure design and construction teams are meeting the stated objectives.
  • Act as the single project liaison and University representative among both internal and external entities, such as the end user, University community, consultants, contractors, and regulatory agencies.
  • During the pre-design and design phases, prepare and update the project definition. Oversee the activities of the consultants. Participate in evaluation and selection committees. Manage the scope, schedule, and cost factors, taking appropriate corrective action, as necessary. Secure all internal and external approvals including applicable permits. Lead design constructability, maintainability, and sustainability reviews. Conduct value engineering analysis to manage project scope and budget. Review proposals and process necessary contracts and/or purchase requisitions required to complete preconstruction activities, such as survey, asbestos abatement and above/below grade investigation activities. Obtain required AFSCME approval for any bargaining unit work that will be contracted. Manage feasibilities studies and promote new and innovative design/construction methods.
  • During the bid phase, prepare bidders lists for approval. Initiate and conduct pre-bid and preconstruction meetings and site visits with bidders. Process RFIs. Analyze bids, make recommendations, and track contract awards. May participate in best value contracting analysis.
  • During the construction phase, manage the project so that scope, schedule, cost, and end user expectations are not compromised. Coordinate work activities, utility outages and closures with campus community and others as needed. Review shop drawings and submittals. Inspect the work in-progress to assure compliance with contract documents. Initiate progress and other meetings to facilitate completion. Represent the University to ensure all code compliance is obtained to support the project. Review, analyze and determine merit and cost reasonableness of change orders. Process payment requests and RFIs. Initiate and monitor the building commissioning process. Manage or execute programs to move people, furniture, equipment, communication lines, and related outfitting items.
  • During the post construction phase, manage the project closeout process. Supervise the completion of all punch list items quickly as required by the contract. Prepare responses and recommend solutions to any disputes or claims that arise during the project. Prepare evaluations of contractors and consultants according to department requirements. Coordinate closeout tasks, including commissioning of systems, managing the commissioning agent, project manuals, warranties, and provide post warranty support to Facilities Maintenance and Operations staff and to initiate systems training.
  • Conduct code analysis and life safety assessments related with discipline. Knowledgeable of and able to interpret applicable codes. Remain current with ADA, Fire & Life Safety, and building codes changes and/or updates in related discipline.
  • Compile the warranty information. Obtain inventory of all spaces categorized by intended use of space. Provide list of all new equipment to be entered into a routine preventative maintenance program.
  • Provide recommendations/solutions to problems related to design and construction based on a broad familiarity with construction management processes, practices, contracting procedures, codes, and regulations.
  • Ensure safety risk assessment and environmental health policies and procedures, as applicable, are adhered to by design professionals and construction contractors. Establish safety culture on assigned projects.
  • Establish and maintain comprehensive quality control program on all projects from design through construction.
  • Responsible for managing multiple projects of varying size, cost, and complexity in various phases.
  • Assist in maintaining the space inventory database, record drawing archive, operations, and maintenance manual libraries.
  • Perform administrative tasks, including draft and signed correspondence, reports/files, memoranda, evaluations, time keeping, and other obligations (tours, inventory related to payment requests, schedule of values, site inspections, etc.).
  • Assist in maintaining a current construction project archive and database and assist with special project requirements. Develop and update design and construction specification standards.
  • Participate on a rotating Facilities Management On Call Manager duty to respond and/or initiate action for facilities related issues and emergencies occurring after regular working hours, over the weekend and through holidays and break sessions.
  • Ensure effective, timely written and oral communication with consultants and internal customers during all phases of the project.
  • Perform miscellaneous job-related duties as assigned.

Essential Functions
  • Ability to:
    • tour campus buildings and grounds.
    • lift 25 pounds.
    • access non-public areas such as mechanical rooms, electrical switch gear, chemical storage areas, roofs, mechanical penthouses, tunnels/trenches, etc.
    • work in office sitting or standing for computer work for extended periods of time.
    • wear Personal Protective Equipment (PPE) when necessary.
  • Able to:
    • work in a variety of areas (administrative settings, outdoor areas, non-public spaces, etc.)
    • work in a variety of environmental conditions – heat, humidity, rain, snow, sleet, windstorms, etc.
    • perform duties in and around potential hazards.
  • Extensive:
    • writing skills (prepare and organize complex documents).
    • verbal communication skills (provide information and assistance regularly).
  • Advanced math skills.

Posting Open Date

Posting Close Date

Full Consideration Date

Special Instructions to Applicants