Overview

JOB TITLE: SMART Compliance Analyst

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POSTION TYPE: *Full-Time
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FLSA STATUS: Exempt

E*MPLOYER*: USBC

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DEPARTMENT*: SMART – 6000

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REPORTS TO*: Director of SMART
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EFFECTIVE DATE: 10/2/2022

TRAVEL: Potential to travel
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WORK HOURS: * Monday – Friday 8:00am – 5:00pm, ability to work weekends and/or extended hours as needed.

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SUMMARY: *
The Compliance Analyst will be responsible for ensuring leagues and tournaments follow USBC Rules when submitting financials to USBC, and scholarship lists/funds to SMART. In addition, the individual will monitor and approve/deny the use of Unassigned Funds. The Compliance Analyst will also review and approve/deny recipient scholarship usage requests and grant applications. Specific financial cross-training and duties also included.

DUTIES AND RESPONSIBILITIES:

  • Assist scholarships recipients and providers
  • Follow up with centers, local and state associations regarding SMART program utilization
  • Investigate SMART parent/youth complaints where earned scholarship funds have not been deposited.
  • Review and audit accounts to verify scholarship events and SMART account match.
  • Compose correspondences to tournament and league officials regarding USBC’s requirements for submitting scholarships
  • Initiate formal proceedings where funds have not been deposited or Unassigned Funds were used in violation of the rules.
  • Monitor and approve the use of SMART’s Unassigned Funds.
  • Follows written processes and procedures for approving/denying: Grant applications and requests for reimbursements, off-campus housing, and student loans. Works with recipient to obtain the required information. Confers with Director of SMART on questionable requests.
  • Conduct research utilizing the internet and internal programs (SMART Portal, Great Plaines, CRM, Legacy and Bowinkle) to better contact providers regarding scholarship funding.
  • Update FAFSA codes with IT, at least twice a year
  • Perform AP payments (checks and EFTs)
  • Update information within Great Plaines and CRM
  • Reconciliation reporting of inventory tables
  • Issue individual Cr/Dr Memos in AR
  • Regular reliable attendance

SUPERVISORY RESPONSIBILITIES: None

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QUALIFICATIONS: *

  • Minimum high school diploma or equivalent
  • 2 years minimum office and customer service experience
  • Proficient in Microsoft Windows, Word, Excel and Access
  • Excellent accounting, analytical and problem-solving skills
  • Ability to work independently, with minimal supervision required
  • Excellent verbal and written communication skills
  • Attention to detail
  • Diplomacy and ability to be effective in stressful situations
  • Experience working in a team environment
  • Ability to pass USBC Registered Volunteer background check

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PHYSICAL DEMANDS AND WORK ENVIORNMENT: *

  • Occasionally required to move about inside the office and offsite locations
  • Continually required to sit and/or stand (remain stationary)
  • Occasionally required to climb, balance, bend, stoop, kneel or crawl
  • Occasionally may be required to work from home
  • While performing the duties of this job, the noise level in the work environment is usually very quiet to moderate
  • The employee must occasionally lift and/or move up to 30 pounds

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Job Type: Full-time